Write the requirement in business language
Start with the people and the problem: Umrah and Hajj travel agencies need to present travel packages with transparent details because travellers need clear hotel, departure and inclusions information. A useful project brief should describe the current process before describing technical features.
Section 1: users, roles and real scenarios
List each user group, what information they create, what they can edit, what requires approval and what they can view. Add a typical busy-day scenario and an error-correction scenario.
Section 2: required steps and screens
- Package length
- Departure city
- Hotel and transport
- Documents checklist
- Contact follow-up
Section 3: outputs and acceptance samples
- Package comparison
- Departure information
- Faq
- Whatsapp enquiry
Section 4: business rules and exceptions
- Regulatory permissions
- Accurate accommodation info
- Visa rules
Section 5: technology and delivery
Specify devices, hosting responsibilities, integrations where actually needed, data migration, branding, responsive behavior and any language or print constraints. Do not prescribe a technology solely because another company uses it.
Section 6: testing and sign-off
Each requirement should have a test input, an expected result and the name of an approving stakeholder. Track complete enquiries after launch to judge whether the project achieved its intended purpose.
Template request
When asking for a quote, attach sample records or reference materials and request a phased scope with inclusions, exclusions and change management in writing.
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