Write the requirement in business language
Start with the people and the problem: hospital and retail pharmacy operators need to maintain medicine stock with batch-aware sale history because batch expiry and purchase costs are hard to trace during billing. A useful project brief should describe the current process before describing technical features.
Section 1: users, roles and real scenarios
List each user group, what information they create, what they can edit, what requires approval and what they can view. Add a typical busy-day scenario and an error-correction scenario.
Section 2: required steps and screens
- Medicine and vendor master
- Purchase and expiry
- Stock transfer
- Pharmacy sale
- Sale return
Section 3: outputs and acceptance samples
- Batch expiry alerts
- Purchase-sale margin
- Stock movement
- Medicine-wise billing
Section 4: business rules and exceptions
- Scheduled medicine controls
- Expiry policy
- Tax and mrp setup
Section 5: technology and delivery
Specify devices, hosting responsibilities, integrations where actually needed, data migration, branding, responsive behavior and any language or print constraints. Do not prescribe a technology solely because another company uses it.
Section 6: testing and sign-off
Each requirement should have a test input, an expected result and the name of an approving stakeholder. Track expiry write-off after launch to judge whether the project achieved its intended purpose.
Template request
When asking for a quote, attach sample records or reference materials and request a phased scope with inclusions, exclusions and change management in writing.
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