Write the requirement in business language
Start with the people and the problem: manufacturers and production-led businesses need to follow raw material into finished stock and shipment because purchase, BOM, production, QC and dispatch are not connected. A useful project brief should describe the current process before describing technical features.
Section 1: users, roles and real scenarios
List each user group, what information they create, what they can edit, what requires approval and what they can view. Add a typical busy-day scenario and an error-correction scenario.
Section 2: required steps and screens
- Indent and purchase
- Goods receipt and qc
- Bom and job card
- Material issue
- Finished goods and dispatch
Section 3: outputs and acceptance samples
- Raw material ledger
- Wip status
- Qc rejection analysis
- Production mis
Section 4: business rules and exceptions
- Multi-level bom
- Revision control
- Unit conversion
Section 5: technology and delivery
Specify devices, hosting responsibilities, integrations where actually needed, data migration, branding, responsive behavior and any language or print constraints. Do not prescribe a technology solely because another company uses it.
Section 6: testing and sign-off
Each requirement should have a test input, an expected result and the name of an approving stakeholder. Track scrap and rework visibility after launch to judge whether the project achieved its intended purpose.
Template request
When asking for a quote, attach sample records or reference materials and request a phased scope with inclusions, exclusions and change management in writing.
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